Signatures in Outlook 2011 / 2016 for Mac – Add any Text Automatically at the End of Emails.
Add or Modify Signature in Outlook 2011 / 2016 for Mac
A signature in emails is like a signature in real life at the end of a document. You sign it with your name. But with emails, you can also automatically add other types of information, like your company’s name, your title, your website’s URL, a witty quote, a social-media link, or other information.
Having the same signature add a class to your emails, it personalizes your messages, add more authenticity, and even give it a nice professional touch.
I personally used to have my name, website URL, and a short sentence about my services as the signature. I kept it for a long time and still do. And I think it’s a nice thing to add to your emails.
It’s a personal opinion on what to keep as your signature. It depends on the type of work you do, the type of company you are in, and many other factors. As a general thumb of rule, do not add any inspirational quote; it’s not professional. Do not extend it more than 3 or 4 lines. Adding an image is usually not a good practice since it makes your email looks longer, but it can be good depending on your job (like if you are designer or an artists).
Many users also use a scanned image of your real-life signature instead of your name in simple text. In fact, you can also create a single image that contains your name, title, contact information, website, URL, etc. and just add that single image as your signature.
An overkill habit is to add an email, which is unnecessary and therefore doesn’t’ make you look good. Everyone today knows how to find the email address of the sender.
- A short funny line can also be add a personal touch depending on the audience. Example: “I sent the email; iPhone scent the typos”.
- Keeping “sent from my iPhone” (the default signature in iPhones) has been surprisingly proven to be effective, as it signals the readers that your sent an email on the fly and didn’t have the time to properly format it. They can be more forgiving about the typos and bad format.
- There are third-party services that can create a nicely-formatted signature for you, such as, wise-stamp, newoldstampd, and so on. You can find more with a simple Google Search.
So, how can you add a signature in your messages in Outlook 2011 and Outlook 2016 for Mac. It’s very simple.
- Launch Outlook 2011 / 2016 for Mac
- Open ‘Preferences’ from the Outlook Menu
- Open ‘Signatures’ pane from the preferences window
- There are two panes: list of signatures on the left and the actual signature when you click on one of the signatures on the right. You can edit the signature from the right pane. You can go to the options to edit the format (font-style, size, color) of the signature. Also You can drag any image to this window to add it as your signature.
- At the bottom of the left pane, there are are two signs – + and – (add and delete). Click on the add icon to add a new signature, and click the delete button to delete the signature you have clicked on.
- To set a default signature for each account, click on ‘Default Signatures’ at the bottom of the right pane. You can now see all default signatures for each account.
While composing a new email, Outlook 2011 for Mac will automatically add the default signature at the end of your message. You can also manually add any signature by going to the signatures menu (drop-down) in the message composition tab. It will show you all the signatures and you just have the click the one you want.
Signatures can be a really useful feature that avoids you having to manually add your name or whatever you want to add to all of your messages. They have been proven to be very effective in both professional and casual environment.