Here is the procedure to automatically delete junk folder in Outlook for Mac. The best way to manage your spam/junk folder in Outlook for Mac.
Automatically delete junk folder in Outlook for Mac
The worst part is emails is getting the emails you don’t need to read, you never requested, and are probably going to be spamming you for money if you aren’t careful. Some users receive them more than others, but no one today is absolutely free of the dark-side of email culture.
Fortunately, Outlook spam filters and probably your own email service filters do a great job of keeping them away from your inbox. You can find these spam that did not make it to your inbox in your junk folder. But what if you are receiving more spam emails than what’s considered as normal? Well, they usually go to the spam folder that you never have to look at and are deleted after certain period of time. So there’s that. But what if you want to delete them more frequently?
Lucky for you, today we are going to be teaching how you can setup your Outlook 2011 for Mac in such a way that deletes spam emails automatically after any period of time that you specify. And if you are not aware of, you will also be getting to know one of the least used but very valuable feature of Outlook 2011 for Mac called “Schedules.”
As the name suggests, it schedules certain events and take actions automatically based on the settings you specify. One of those actions it can take automatically is deleting emails from any folder that you want.
Doing so is very easy.
Follow the instructions below:
- Open “Schedules” from either ‘Tools’ tab or from the Outlook preferences window.
- The window that opens up shows you all the current schedules that are created.
- To create a new one to delete spam automatically, Click Add (+).
- Enter the name of the schedule in the text-field (preferably “Empty Spam”)
- Click on “Add Occurrence” to specify when the action will taken by Outlook automatically. (You can also specify the occurrence ‘manually’ but that doesn’t really give you the benefit of the feature)
- You can add many occurrences, such as “repeating” that runs the schedule after intervals you specify, or “timed schedule” that runs on a specific time you specify (hours of the day, days of the week, etc.), or on quitting Outlook, and so on. Choose “repeat schedule” every “10 minutes” if that’s preferred by you.
- Now, it’s time to add the action (what the schedule will actually do). Click on ‘Add action’ and choose ‘Delete Junk Mail.’ You can also add any other folder that you want the emails to be automatically deleted after a certain period. For that, choose the action as “Delete Mail” and then specify the folder.
- For ‘Dial-up’ users, they can choose what the Outlook should do after connecting and performing the action.
- Make sure the “Enabled” check box is turned on to actually make all the scheduling actions on.
Two important warnings:
- Keep in mind that often you may receive important emails in spam folder due to ineffective filters or a mistake from the algorithms used by your email service or Outlook itself. Therefore, some users might not like the idea of automatically deleting spam folder in quick intervals.
- To perform any action under “Schedules,” Outlook should be running.
There are few other valuable actions that Outlook lets you create a schedule for. Such as, when should Outlook connect to check for new emails (Receive all), when should Outlook connect to send all emails from the pending outbox folder (Send All), and so on.
You can also create schedules for tasks like:
- Running an AppleScript
- Launching Alias (Opens a file you specify)
- Publishing an Excel file automatically on the web.
It’s a very convenient feature. This can make help you a lot when dealing with emails in Outlook 2011 for Mac. Also, a word of caution: use it wisely and carefully so as to avoid any unwanted actions taken by Outlook automatically.